This full-time position provides administrative and managerial support to the parish and school and serves as a steward of the physical, financial, and personnel resources of the parish.

Financial
•    Assist Shared Accounting in maintaining the accuracy of all financial files and records.
•    Print and process check payments weekly. Maintain Master File electronic filing system.
•    Attend and coordinate all parish Finance Council meetings.
•    Distribute bank statements monthly to Shared Accounting and appropriate parish organization heads.
•    Work with volunteers to count and balance weekly offerings.
•    Balance, maintain, and enter all donations to Servant Keeper.
•    Work with volunteers to administer and manage the RaiseRight gift card program.
•    Create and balance weekly deposits for school, parish, and parish organizations.
•    Complete and coordinate annual reporting to parishioners.
•    Maintain the Mass checking account and calculate monthly Mass check to Pastor.
•    Complete monthly transfers of payments completed through FACTS to the correct payment account.

Personnel
•    Complete all onboarding for contracted, full-time, part-time, and temporary employment.
•    Maintain all personnel records.
•    Process payroll through Lawson on a semi-monthly basis.
•    Complete principal and teacher contracts annually.
•    Act as liaison and communicator for Archdiocese Human Resources Department to the employees.
•    Maintain time-off records for parish employees.

Administrative
•    Answer main phone line for parish; greet visitors to the parish office.
•    Work with parish and school staff to coordinate office functions and procedures.
•    Prepare Status Animarum annually.
•    Prepare and coordinate Guidebook/Directory annually.
•    Maintain building calendar, key distribution, and door-access programming.
•    Coordinate and attend staff meetings bi-weekly.
•    Consult with Pastor and Pastoral Associate on business and administrative matters that affect the parish.
•    Work closely with Facilities Manager and third-party cleaning company to maintain building, service, and repairs.
•    Maintain all office equipment (postage machine, copier, phones, etc.)
•    Act as liaison between staff and computer consulting company.
•    Order all supplies for office and church.

School Administration
•    Act as the database administrator for FACTS-SIS.
•    Process payments received from parents for tuition, incidental expenses, prepaid lunch, etc.
•    Maintain online enrollment and application processes for the upcoming school year.
•    Maintain records of payments through the FACTS Tuition Management system.
•    Keep delinquent tuition and incidental billing accounts to a minimum. Follow up on past due accounts regularly.
•    Work closely with Administrative Assistant on changes to preschool schedules, building needs, payments, etc.

Related college degree and / or 2 to 5 years' experience in a related role or field.

•    General knowledge and support of the Catholic Church and its teachings.
•    Proficiency in Microsoft Office products.
•    Excellent interpersonal communication skills.
•    Organized and detail-oriented.
•    Ability to handle multiple tasks simultaneously.
•    Ability to be a team player.
•    Professional demeanor.
•    Respect for confidentiality.
•    Ability to prioritize and to be flexible.

Please email cover letter and résumé to jobs@saintstephenstl.org or mail to St. Stephen Protomartyr, 3949 Wilmington Ave., St. Louis, MO 63116.